Privacy Policy

We obtain your personal data from the following sources:

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• Directly from you e.g., When you complete the application form, during enrolment and throughout the apprenticeship programme

• Indirectly from third parties e.g., your employer.

 

We will process a range of personal data about you to manage delivery of our services and to meet our legal and contractual requirements.

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This includes:

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• Personal identifiers such as your name, date of birth, NI Number, gender, address, photograph

• Contact details e.g., e-mail address, telephone number

• Employment details e.g., start date, contract of employment, working hours

• Next of kin contact details

• Nationality and UK residential status

• Verification documents such as birth certificate, passport, marriage certificate, VISA, educational qualifications and contract of employment

• Learning support plan

• Where relevant we also collect information about your

• Disability

• Ethnicity

• Learning support needs

• Your care leaver or personal circumstances status

 

We will use your information for the purposes listed below.

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• Registration, when you make an application.

• Prove your eligibility for the DFE funding

• Enable delivery of the apprenticeship

• Enable assessments to be conducted

• Establish if you meet the minimum educational requirements

• Show that you are working in a role relevant to the apprenticeship and meet the working hours and minimum wage requirements

• Determine if you have or need English and Maths qualifications at Functional Skills level 2 or GCSE Grade C or above

• Enable you to log onto the apprenticeship system.

• Enable us to obtain funding for your Apprenticeship from DFE

• Provide you with information on additional funding

• Conduct statistical analysis.

 

The lawful reason we rely on for processing your personal data are:

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• It is necessary for the performance of a ‘Public Task’ in the public interest

• It is necessary for the performance of our contractual obligations with you

• It is necessary to perform our legal obligations

• It is necessary to pursue our legitimate interests

• We may use your “special categories” or personal data about your racial or ethnic origin, religious beliefs, physical or mental health, or gender identity and sexual orientation for the following reasons.

• Substantial public interests e.g. to identify if you need support to consider reasonable adjustments for equal opportunities monitoring

 

We share your personal data with our employees and agents on a need-to-know basis only.

 

We also share your personal data with:

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• DFE or their appointed auditors to enable funding of the apprenticeship. The ILR privacy Notice has more information on how DFE uses your personal data.

• Your employer, to demonstrate progress during the apprenticeships.

• End Point Assessment (EPA) Organisations and Independent assessors

• Subcontractors to deliver part of the apprenticeship, for example to provide Functional Skills or core modules.

• OFSTED

 

Your information will be retained for 6 years after completion or withdrawal from your apprenticeship.

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YOUR (THE APPRENTICE) RIGHTS

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Details about your rights and how to exercise them are set out on our Data Protection webpage.

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We are committed to protecting your personal information as required by the data protection laws, including the Data Protection Act 2018 and  UK General Data Protection Regulation (UK GDPR).